OHS (Occupational Health & Safety) Administrator

📍 Kuala Lumpur, Malaysia
🕒 Full-Time | Permanent

Are you a highly organised administrator with a keen eye for detail and a passion for supporting workplace health and safety? We are looking for an OHS Administrator to join our HSE & Risk team, providing essential administrative and systems support to ensure the effective delivery of occupational health and safety initiatives across the business.

What You'll Be Doing 💼💻

• Provide comprehensive administrative support to the OHS team, ensuring smooth day-to-day operations.
• Coordinate and distribute monthly safety communications ("Safety Moments") to employees and contractors.
• Maintain accurate records and perform data entry within OHS systems, including injury management platforms.
• Gather and organise supporting documentation for medical reviews and health assessments.
• Prepare and issue Duty of Care correspondence using approved templates.
• Coordinate training activities, including scheduling, attendance tracking, and training documentation.
• Monitor safety training completion and issue reminders where required.
• Manage employee, contractor, and worker records within contractor induction systems.
• Generate reports from OHS systems and databases for internal and external stakeholders.
• Support the review, formatting, version control, and publication of OHS policies and procedures.
• Assist in preparing documentation for internal and external audits, accreditations, and compliance reviews.
• Coordinate OHS Committee meetings, including agenda preparation, minute-taking, and action tracking.
• Support OHS communications through newsletters, bulletins, alerts, and other awareness initiatives.
• Maintain OHS filing systems, shared drives, and document management libraries.
• Assist with incident reporting processes by reviewing submissions for accuracy and escalating urgent matters.

What We're Looking For 🔍👀

To be successful in this role, you will have:

• 1-3 years of experience in an administrative support role, preferably within OHS, HR, compliance, or operational environments.
• Strong organisational and time management skills, with the ability to manage multiple priorities.
• Excellent attention to detail and accuracy in data entry, reporting, and record management.
• Proficiency in Microsoft Office applications, with the ability to quickly learn new systems and platforms.
• Strong written and verbal communication skills.
• Experience preparing reports, maintaining registers, and working within structured processes.
• The ability to work independently while also collaborating effectively within a team environment.
• An understanding of occupational health and safety practices, safety terminology, and compliance requirements would be advantageous.

Why NES Fircroft? 💰🌴🎉

This is an excellent opportunity to build your career within a collaborative and supportive environment while contributing to the safety and wellbeing of employees and contractors. You'll gain exposure to a broad range of occupational health and safety activities and play an important role in supporting compliance and continuous improvement across the organisation.

Accessibility & Inclusion ❤️

We're committed to building an inclusive workplace where everyone feels valued, respected, and empowered to thrive.
We welcome applications from individuals of all backgrounds, including people with disabilities and those who are neurodiverse. If you require any adjustments throughout the recruitment process, please let us know and we'll be happy to support you.

NES Fircroft – Powering People. Delivering Projects.

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