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Office Administrator
2370
Posted: 17/03/2025 04:42:33
- Competitive Salary
- United Arab Emirates
- Permanent
ABOUT THE ROLE:
As an Office Administrator, you will be the first point of contact for our company. The duties include offering administrative support across the organization.
What You’ll Be Doing
What We’re Looking For
Why NES Fircroft
WHO ARE WE
NES Fircroft is not just a recruitment agency; we are the backbone of the engineering industry, connecting the brightest talent with the world’s top companies. We thrive on innovation, teamwork, and excellence, creating a workplace where you can flourish.
"Empower our future with your talent. Join our sustainable energy mission!"
About Us // Meet The Team // Follow Us On Youtube!
As an Office Administrator, you will be the first point of contact for our company. The duties include offering administrative support across the organization.
What You’ll Be Doing
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Answer, screen, and forward incoming phone calls
- Ensure at all times the office space tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort, and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Order front office supplies and keep inventory of stock
- Update calendars and schedule meetings
- Arrange travel and accommodations, and prepare vouchers
- Keep updated records of office expenses and costs – management of office petty cash
- Perform other clerical duties as required - such as filing, photocopying, system updates
- Support the Assignment Team with administrative activities such as preparing security pass application, issuance of letters, data entry into the company system
- Manage the driver team schedule and performance.
- Coordinate with all NES UAE office for scheduling and event organization purposes
- Assist PRO team with clerical duties related to the Visa process, CICPA pass application, bookkeeping
- Main office point of contact for all vendors and internal corporate services team – support with ad-hoc requests
What We’re Looking For
- Proven work experience as a Front Office Representative, customer service, or similar role
- Proficiency in Microsoft Office Suite
- Professional attitude and appearance
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- High school degree: additional certification in Office Management is a plus
- Financial Stability: Competitive salary with a strong bonus scheme.
- Work-Life Balance: Flexible working options and a supportive environment.
- Professional Growth: Regular training, clear career progression, and mentoring opportunities.
- Team Environment: A lively workplace with a focus on collaboration and success.
- Perks: Generous holiday allowances, charity days, and health and wellness initiatives.
WHO ARE WE
NES Fircroft is not just a recruitment agency; we are the backbone of the engineering industry, connecting the brightest talent with the world’s top companies. We thrive on innovation, teamwork, and excellence, creating a workplace where you can flourish.
"Empower our future with your talent. Join our sustainable energy mission!"
About Us // Meet The Team // Follow Us On Youtube!
Ina Cariova
Talent Acquisition Manager
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