HR Administrator

Kickstart Your Career with NES Fircroft! ?

Are you a HR professional looking for an incredible opportunity to gain hands-on experience in a global company?

Whoare we? ?

With over 90 years of expertise, NES Fircroft is the world's leading engineering staffing provider across industries like Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive, and Chemicals. We connect top talent with global opportunities, and now, we’re opening our doors to YOU!

Key Responsibilities:

This role will directly interface with the global HR and Learning and Development team. This role will efficiently deliver all HR administration activities, and the management of processes within these in the following areas:

HR

Provide first line support for all routine HR queries from employees either in person via telephone or email, escalating complex queries to the Regional HR Business Partner- as required

Maintain and update the HR System with visa and benefits administration.

Support the Talent Acquisition team with the recruitment process within the UAE ensuring we are fulfilling the required Emiratization.

Support the onboarding process providing induction support for Emiratis including regular check ins.

Coordinate and support the Graduate Trainee program

Support the HR Business Partner with the leaving process, conducting exit interviews and including the handover of hardware, IDs, cancellation of benefits

Provide general UAE workforce announcements (Ramadan, public holidays, joint office activities etc.)

Organize staff welfare initiatives e.g. NES Ramadan and Belong activities

Provide Arabic translations for employee documents as required.

Any ad-hoc administration and correspondence required by the HR Team.

Training

Take responsibility for the overall management and coordination of Learning & Development events across the business.

Ensure all training processes are followed ‘end-to-end’ throughout the training lifecycle.

Balancing and identifying priorities during periods of high workload

Regularly review and act upon information gathered via the process of training evaluation, challenging the effectiveness of the training.

Monitor where training initiatives/programmes are required to keep up to date with changing internal and external standards.

Co-ordination of schedules and availability when dealing with 3rd party / external programmes.

Generation of training invites for classroom or virtual training.

Managing changes to regional schedules

Ensure that all Training administration is recorded accurately, to enable other members of the team to field queries during periods of absence/leave

Ensure weekly and monthly reports are completed and check accuracy prior to issue

Follow-up to learning events with content and resources.

Ensure team KPI’s are met and investigate / respond where issues arise

Support with the review Arabic translations of training materials

Any ad hoc administrative tasks as requested by the training team.

Any other duties as directed by the Regional HR Business.

What We’re Looking For:

• A university degree is preferred
• 1-2 years administration experience ideally within HR would be advantageous
• A good understanding of the principles of good HR practice
• Experience in using Microsoft Office packages (Word, Excel, Outlook) and MS Teams.
• Knowledge of HR and LMS systems highly desirable.
• Transferrable skills in a similar customer focused role
• Previous experience in a coordination role

Person Specification:

• Excellent work ethic, be focused and meticulous
• Ability to work well with others, able to collaborate to achieve departmental objectives, whilst being self-driven/motivated
• Highly confidential and ability to maintain honesty, integrity and empathy in handling personal and company matters.
• Self-motivated, with an ability to manage own workload with minimum supervision.
• Ability to gain respect from colleagues at all levels.
• Excellent attention to detail, including co-ordinating, gathering and distributing key information
• Excellent communication skills, with well-developed skills in written and spoken English & Arabic.
• Excellent organizational skills with the ability to work simultaneously on multiple tasks in a pressurized environment.
• Ability to see the big picture with a pro-active approach.