Assignment Support Associate – Bullhorn Support

"Ready to take charge of expense management and ensure smooth pre-payroll activities? Join us as an Assignment Support Administrator and help streamline expense process with accuracy and efficiency!”

ABOUT THE ROLE:
Your role involves assessment of the timesheets and expenses received and conducting thorough reviews, working closely with sales/contractors for corrections and receiving timely approvals from clients and sharing them with the payroll teams as per the required filing convention for further processing.

What You’ll Be Doing:

• Drafting Contract offer letters and amendment letters by prioritizing requests that affect payroll and 24-hour response time to regular placements.
• Review and approve new placements and change requests in Bullhorn within TAT (24 hours).
• Drafting change requests in Bullhorn within the TAT (24 hours).
• Manage shared mailbox by prioritizing requests that affect payroll and 24-hour response time to regular placements.
• Follow up via email to resolve any issues no less than 48 hours after the initial request.
• Escalate to senior members of the team and communicate clearly with the Sales team if a contractor will not be paid correctly due to signed letters not received.
• Coordinate any mass transitions by setting up meetings with the relevant parties – payroll, invoicing, sales team and providing a detailed outline of steps to be taken and deadlines.  Keep track of the request to ensure they are all completed correctly and on time.
• Review Placements ready for approval report and support with follow ups as needed.
• Implement lessons learned process and discuss errors/issues from the month, what measures to be put in place to avoid errors.
• Always should be thinking to improve the process and get the best efficiency.

• Organized: Master multitasker who keeps things on track and on time.
  Proactive: Always looking ahead and solving problems before they arise.
• Detail-Oriented: Sharp eye for accuracy in documents, processes, and communication.
• Communicative: Clear, professional, and empathetic in all interactions.
• Adaptable: Thrives in a fast-paced environment with ever-changing priorities.

• Financial stability: Extremely competitive basic salary with a strong bonus scheme.
• Work Life Balance: Generous WFH (working from home) policy, 2 days per week once you are established in your role and finish early on Fridays.
• Time Off: 18 days of paid leave plus birthday leave, 12 days of casual/sick leaves, 12days of bank holidays. Paid leaves will be increased to 20days after 2yrs of service.
• Onboarding & Development: Full training plan and guidance and a clear career progression.
• Securing your future: pension schemes, life & medical insurance, and more.
• Keeping fit: Discount on Cult Fit membership.
• Transportation: Free Pick-up & Drop from our selected Nodal points.
• Spending time with loved ones: Christmas close down
• Team Time: Fun, lively environment with plenty of staff nights out.

Who We Are:
Established in 1978, NES Fircroft is an award-winning staffing specialist that supplies technical and engineering experts (“white collar”) to Oil and Gas, Power, Construction & Infrastructure, Life Sciences, Manufacturing, Chemical, Mining, Automotive and IT sectors worldwide on an international basis. We’re a highly experienced team of over 2000 professionals made up of recruitment consultants and support staff spanning 58 offices worldwide. At NES Fircroft, we don’t just recruit; we innovate and connect talent with groundbreaking opportunities. With 90+ years of experience, we’re a global leader in engineering staffing, empowering industries to build a brighter future.

 "Empower our future with your talent. Join our sustainable energy mission!"

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