Assignment Support Administrator – Americas

"Ready to take charge of expense management and ensure smooth pre-payroll activities? Join us as an Assignment Support Administrator and help streamline expense process with accuracy and efficiency!”

ABOUT THE ROLE:
Your role involves assessment of the timesheets and expenses received and conducting thorough reviews, working closely with sales/contractors for corrections and receiving timely approvals from clients and sharing them with the payroll teams as per the required filing convention for further processing.

What You’ll Be Doing:

• Thoroughly review timesheets and expenses for completeness, accuracy, and adherence as per the client specific checklist.
• Review the expense sheets and verify receipts received and ensure the final amount tally.
• Communicate directly with contractors or sales team for discrepancies in the expense sheets and receipts submitted.
• Manage payroll related queries by analysing the data and preparing an in-depth overview of the issue.
• Ensure that all the emails received in the shared inboxes are processed in line with deadlines and urgency levels. Emails must be responded to within at least 24 hours or receipt.
• Ensure the expense sheet and receipts received are saved as per the filing convention required by Payroll teams and seek approvals from client/managers without impacting the turnaround time.
• Work as per the payroll schedule to ensure there are no delays in the payment.
• Any other tasks and responsibilities as assigned by the manager.
• Continuously identify opportunities to streamline and improve the efficiency of timesheet and expense review processes.

• Organized: Master multitasker who keeps things on track and on time.
  Proactive: Always looking ahead and solving problems before they arise.
• Detail-Oriented: Sharp eye for accuracy in documents, processes, and communication.
• Communicative: Clear, professional, and empathetic in all interactions.
• Adaptable: Thrives in a fast-paced environment with ever-changing priorities.

• Financial stability: Extremely competitive basic salary with a strong bonus scheme.
• Work Life Balance: Generous WFH (working from home) policy, 2 days per week once you are established in your role and finish early on Fridays.
• Time Off: 18 days of paid leave plus birthday leave, 12 days of casual/sick leaves, 12days of bank holidays. Paid leaves will be increased to 20days after 2yrs of service.
• Onboarding & Development: Full training plan and guidance and a clear career progression.
• Securing your future: pension schemes, life & medical insurance, and more.
• Keeping fit: Discount on Curl Fit membership.
• Transportation: Free Pick-up & Drop from our selected Nodal points.
• Spending time with loved ones: Christmas close down
• Team Time: Fun, lively environment with plenty of staff nights out.

Who We Are:
Established in 1978, NES Fircroft is an award-winning staffing specialist that supplies technical and engineering experts (“white collar”) to Oil and Gas, Power, Construction & Infrastructure, Life Sciences, Manufacturing, Chemical, Mining, Automotive and IT sectors worldwide on an international basis. We’re a highly experienced team of over 2000 professionals made up of recruitment consultants and support staff spanning 58 offices worldwide. At NES Fircroft, we don’t just recruit; we innovate and connect talent with groundbreaking opportunities. With 90+ years of experience, we’re a global leader in engineering staffing, empowering industries to build a brighter future.

 "Empower our future with your talent. Join our sustainable energy mission!"

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