Assignment Support Administrator - Expense Management (America)

Assignment Support Administrator – Expense Management

Location: Bangalore

"Ready to take charge of expense management and ensure smooth pre-payroll activites? Join us as an Assignment Support Administrator and help streamline expense process with accuracy and efficiency!”

ABOUT THE ROLE:
The Assignment Support Administrator: Your role involves assessment of the timesheets and expenses received and conducting thorough reviews, working closely with sales/contractors for corrections and receiving timely approvals from clients and sharing them with the payroll teams as per the required filing convention for further processing.
 

What You’ll Be Doing:

• Thoroughly review timesheets and expenses for completeness, accuracy, and adherence as per the client specific checklist.

• Review the expense sheets and verify receipts received and ensure the final amount tally.

• Communicate directly with contractors or sales team for discrepancies in the expense sheets and receipts submitted.

• Manage payroll related queries by analysing the data and preparing an in-depth overview of the issue.

• Ensure that all the emails received in the shared inboxes are processed in line with deadlines and urgency levels.Emails must be responded to within at least 24 hours or receipt.

• Ensure the expense sheet and receipts received are saved as per the filing convention required by Payroll teams and seek approvals from client/managers without impacting the turnaround time.

• Work as per the payroll schedule to ensure there are no delays in the payment.

• Any other tasks and responsibilities as assigned by the manager.

• Continuously identify opportunities to streamline and improve the efficiency of timesheet and expense review processes.

What We’re Looking For:

• Organized: Master multitasker who keeps things on track and on time.

• ???????Proactive: Always looking ahead and solving problems before they arise.

• Detail-Oriented: Sharp eye for accuracy in documents, processes, and communication.

• Communicative: Clear, professional, and empathetic in all interactions.

• Adaptable: Thrives in a fast-paced environment with ever-changing priorities.

Why NES Fircroft ?
Financial stability: Extremely competitive basic salary with a strong bonus scheme.
Work Life Balance: Generous WFH (working from home) policy, 2 days per week once you are established in your role and finish early on Fridays.
Time Off: 18 days of paid leave plus birthday leave, 12 days of casual/sick leaves, 12days of bank holidays. Paid leaves will be increased to 20days after 2yrs of service.
Onboarding & Development: Full training plan and guidance and a clear career progression.
Securing your future: pension schemes, life & medical insurance, and more.
Keeping fit: Discount on Curl Fit membership.
Transportation: Free Pick-up & Drop from our selected Nodal points.
Spending time with loved ones: Christmas close down
Team Time: Fun, lively environment with plenty of staff nights out.

WHO ARE WE: Established in 1978, NES Fircroft is an award-winning staffing specialist that supplies technical and engineering experts (“white collar”) to Oil and Gas, Power, Construction & Infrastructure, Life Sciences, Manufacturing, Chemical, Mining, Automotive and IT sectors worldwide on an international basis. We’re a highly experienced team of over 2000 professionals made up of recruitment consultants and support staff spanning 58 offices worldwide. At NES Fircroft, we don’t just recruit; we innovate and connect talent with groundbreaking opportunities. With 90+ years of experience, we’re a global leader in engineering staffing, empowering industries to build a brighter future.
 "Empower our future with your talent. Join our sustainable energy mission!"

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