Assignment Support Administrator - Expense Management

Job Description

 Company Profile: Established in 1978, NES Fircroft is an award-winning staffing specialist that supplies technical and engineering experts (“white collar”) to Oil and Gas, Power, Construction & Infrastructure, Life Sciences, Manufacturing, Chemical, Mining, Automotive and IT sectors worldwide on an international basis. We’re a highly experienced team of over 2000 professionals made up of recruitment consultants and support staff spanning 58 offices worldwide. We work with top candidates to ensure that we can offer a full range of staffing solutions to our clients, complemented by industry-leading support services.

Overview

 The AS Administrator: Your role involves assessment of the timesheets and expenses received and conducting thorough reviews, working closely with sales/contractors for corrections and receiving timely approvals from clients and sharing them with the payroll teams as per the required filing convention for further processing.  

Key responsibilities

• Thoroughly review timesheets and expenses for completeness, accuracy, and adherence as per the client specific checklist. 
• Review the expense sheets and verify receipts received and ensure the final amount tally. 
• Communicate directly with contractors or sales team for discrepancies in the expense sheets and receipts submitted. 
• Manage payroll related queries by analysing the data and preparing an in-depth overview of the issue.
• Ensure that all the emails received in the shared inboxes are processed in line with deadlines and urgency levels.   Emails must be responded to within at least 24 hours or receipt.
• Ensure the expense sheet and receipts received are saved as per the filing convention required by Payroll teams and seek approvals from client/managers without impacting the turn around time. 
• Work as per the payroll schedule to ensure there are no delays in the payment. 
• Any other tasks and responsibilities as assigned by the manager.
• Continuously identify opportunities to streamline and improve the efficiency of timesheet and expense review processes.

Skills that will make you successful in this role.

• Highly motivated, organized, and able to multitask.
• Ability to take initiative, manage end to end responsibility, reporting and payroll work.
• Strong communication skills, as day to day activities involve collaboration between USA and India team.

What will I receive joining NES Fircroft?

You will be joining a thriving business at a time of rapid expansion where you will have excellent opportunities for further career development and progression. We invest in our people and offer plenty of training opportunities to develop your skills and help you succeed.

Attractive benefits: Local Medical & Accident insurance, sponsored annual health check-ups, 18 days annual leave in addition to 12 public holidays, dress down Thursday & Fridays, early Friday finish, company-sponsored social events, wellness sessions, options to opt for voluntary provident fund and National pension scheme (NPS), Vacation allowance, flexible work option after probation